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How to use this toolkit
This toolkit was designed to meet you wherever you are in the recruitment process. Use what works for you and adapt along the way!
Find the recruitment stage you're working on and explore the resource library. Focus on areas that may have the most impact for your organization. Our resources focus on tech, but they’re transferable to any sector.
Keep iterating! Every step of your recruitment process can demonstrate a commitment to IDEA, so revisit these resources and try new approaches.
Recruitment Roadmap
Find recommendations and resources for your recruitment stage
Create roles that meet your organization’s needs and meet the career goals of your ideal employees.
Candidate sourcing →
Change up how and from where you source candidates, tap into referral networks, and attract a diverse candidate pool
Improve your interview process, reduce bias, and set interviewers and candidates up for success.
Compensation & negotiation →
Put your best offer forward and create a culture that values employees' experience, potential and contributions.
Onboarding →
Set new employees up for success; drive productivity, connection and IDEA with thoughtful planning.
Our recruitment resource library
Find resources and information to help build Inclusion, Diversity, Equity and Accessibility (IDEA) into your organization’s recruitment processes.
Article / Book
Organization
Podcast
Toolkit
Video
Job design
How do you create roles that are a good fit for diverse candidates? What do you expect them to be responsible for? Ensure that your ideal candidates will be drawn to you, and that they’ll be set up to thrive in your business.
For more support on job design, check out these resources:
What to do differently | ||
The Importance Of DEI Initiatives In Tech | Why it matters & how to go about it | |
How To Reduce Workforce Gaps With DEI Initiatives | Resources to help you build diverse teams | |
Conversations around equity & belonging | ||
Canadian publication to focus on cutting-edge, disruptions in the tech field | ||
A meetup group to discuss actionable strategies for recruitment | ||
The Better Allies approach to hiring: best practises | ||
Startup industry experts share tipsn how to put together an impactful diversity recruiting plan | ||
An article stating some of the assumptions that hold women from getting ahead in tech | ||
A mobile first D&I learning snippets with lessons on diversity, equity & inclusion | ||
Tools to help build more includsive language in job descriptions | ||
Insight into the experiences of women entrepreneurs in Canada - barriers & opportunities | ||
A framework for creating an acknowedgement that is meaningful & shows commitment | ||
Video resources to help you develop meaningful land acknowledgements in-person and virtually |
Are we missing a resource? Let us know!
We’re continually working to improve this toolkit.
Candidate Sourcing
We know that teams benefit from a variety of perspectives and diversity increases productivity, creativity and impact. Once you have the job design in place, how do you get that message out to a diverse pool of candidates? How do you tap into referral networks? How do you build a diverse pipeline for future hires?
For more support on candidate sourcing, check out these resources:
10 DEI initiatives to prioritize | Such as pay equity analysis, employee resource groups and DEI training | |
How to achieve your DEI goals | ||
A database of qualified underrepresented candidates | ||
Canadian publication to focus on cutting-edge, disruptions in the tech field | ||
The Better Allies approach to hiring: best practises | ||
Catalyst is a global nonprofit leading companies to build workplaces that work for women | ||
A recruitment guide that covers the opportunities and challenges facing Indigenous communities | ||
A consortium STEM related organizations working to develop and advance women & minorities | ||
Recruitment specialist that partners with diversity & educational associations | ||
Dedicated to achieving LGBTQ+ workplace equality through partnerships | ||
Largest and fastest growing association of API professionals | ||
Resources to develop Black executives & build an inclusive leadereship pipeline | ||
For women in technical fields & the organizations that employs them | ||
WBN-support, promote, empower and recognize the business women of the National Capital Region | ||
Community for emerging female leaders | ||
Professional network dedicated to empowering Canadian Arabs | ||
How to develop female sales leaders | ||
A refugee led non-profit organization for refugees seeking meaningful employment | ||
Toronto entrepreneurship community with a focus on giving back | ||
Probably the top recommendation for Canadian orgs - resources, events, job board & more! | ||
A recruiting toolkit that details how to plan, hire and develop teams in a virtual workplace | ||
A guide on how to mitigate bias during the executive recruiting process | ||
A deep dive into the "diversity pipeline problem" |
Are we missing a resource? Let us know!
We’re continually working to improve this toolkit.
Interviewing & Selection
The interview is likely a candidate’s first personal experience with your company — How can you evaluate candidates equally and effectively? Are your interviewers informed and prepared?
Will candidates see cues and signs that this will be a safe, welcoming place to work? Hiring the best person for the job means ensuring both sides of the table are set up for success.
For more support on interviewing and selection, check out these resources:
Insight on diversity recruiting → | Startup industry experts share tips for putting together an impactful diversity recruiting plan | |
Step-by-step guide on how to fairly & objectively increase diversity through your recruitment | ||
Tactical questions to ask during the interview process | ||
A guide by BuiltIn.com that can help startups make diverse hiring a priority, too | ||
Catalyst is a global nonprofit leading companies to build workplaces that work for women | ||
Canadian publication to focus on cutting-edge, disruptions in the tech field | ||
The Better Allies approach to hiring: best practises |
Are we missing a resource? Let us know!
We’re continually working to improve this toolkit.
Offers, Compensation & Negotiation
Are you consistently leading with your best offer? Does your approach to offers, compensation and negotiation perpetuate wage disparity, or does it lay the foundation for IDEA? Can you do this well, even when good data isn’t available?
If you put your best offer forward every time, you won’t compromise fiscal responsibility, but you will be on the road to growing a company built on equity, with employees who are valued for their most meaningful skills and contributions.
For more support on offers, compensation and negotiation, check out these resources:
6 best practices to help you achieve pay equity at your organization | ||
Anti-rascism guide that shares insights into common questions, definitions & actions | ||
Canadian publication to focus on cutting-edge, disruptions in the tech field | ||
Salary snapshots for different leadership functions | ||
The Better Allies approach to hiring: best practises |
Are we missing a resource? Let us know!
We’re continually working to improve this toolkit.
Onboarding
Are your new employees set up for success? Is there a thoughtful process in place to help them ramp up effectively, while also making them feel safe, heard and welcome?
Make sure new employees end their first day, week and month feeling like they made the right decision to join your company. They’re excited, they’re keen to jump in, they have a fresh perspective and their energy will be felt through the greater team!
For more support on onboarding, check out these resources:
How to build a signature (and kickass) onboarding program | ||
A mobile first D&I learning snippets with lessons on diversity, equity & inclusion | ||
Four ways to cultivate diverse candidate pools | ||
Reduce bias & increase equity to communications, strategies, policies, programs, processes | ||
Crescendo is a solution for continuous, curated diversity and inclusion education | ||
Fortay helps you hire the right talent, close gaps, and build an inclusive culture | ||
In this Silicon Valley-based website, you'll find helpful D&I articles for tech startups | ||
Help develop and support employee networks and resource groups | ||
Understanding the bias of "professionalism" standards | ||
A starter pack of TV Series, Documentaries, Movies, TED Talks & Books to be an ally | ||
A guide to fostering inclusivity at your company | ||
5 questions to ask before responding to the current crisis with an anti-rascism workshop | ||
Racial equity resources and comprehensive actions on how to be a better ally in the workplace | ||
103 things non-minority folk can do for racial justice | ||
Anti-rascism resources to facilitate difficult conversations & encourage dialogue & allyship | ||
Anti-rascism guide that shares insights into common questions, definitions & actions | ||
Canadian publication to focus on cutting-edge, disruptions in the tech field | ||
The Better Allies approach to hiring: best practises |
Are we missing a resource? Let us know!
We’re continually working to improve this toolkit.
Land acknowledgement
Artemis Canada was founded on land that is the traditional territory of the Attawandaron (Neutral), Anishinaabeg, and Haudenosaunee peoples.
We acknowledge that much of our work takes place on the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples.
We respectfully acknowledge that the sacred lands upon which we operate are the traditional territories, homelands and nunangat of the respective First Nations, Métis Nations and Inuit who are the long-time stewards of these lands.
These regions continue to be home to diverse Indigenous peoples and we are grateful to have the opportunity to live and work on these lands. We commit to finding ways to centre reconciliation in our work, to help our clients be better, and to use our voice and our work to be an active and humble part of reconciliation. We commit to being critical of ourselves, demanding of our clients, and committed to change even when it is uncomfortable.
Have feedback for us?
Please send your feedback and suggestions to us via email. We're always looking to improve the resources we provide.